How to take dietary requirements and restrictions into account

This guide gives you step-by-step support in carefully managing dietary requirements and restrictions in catering, while understanding the needs of your guests.


Make an inventory of dietary requirements and restrictions

Ask your guests in advance if they have any special dietary requirements or restrictions. You can do this, for example, by sending an email with a friendly request to pass on their dietary preferences. Please clearly state which options are available, such as vegetarian, vegan, gluten- or lactose-free. Also give your guests the opportunity to share any other dietary requirements or allergies with you. This way you can be sure that you can provide a suitable meal for everyone and avoid last-minute surprises during dinner.


Communicate with the guests

Let guests know that their dietary needs and restrictions will be respected. Inform them of the possible options that will be available. Make sure you communicate clearly that you will provide suitable alternatives if necessary. Be attentive to their needs and make them feel welcome. Give them confidence that their dietary needs are taken seriously and that you are willing to accommodate them. Maintain open communication and understanding to ensure a positive experience for all guests.


Consult with the chef

  • Please inform the chef of your dietary requirements and restrictions.
  • Ask for suggestions for adapted dishes that fit your diet.

It is important to communicate openly and clearly with the chef to ensure that your dietary requirements are understood and respected. This way the chef can serve you better and possibly suggest creative and tasty dishes that meet your specific needs.


Customize the menu

Customize the catering menu so that there are enough choices for guests with different dietary needs. Start by identifying the most common dietary restrictions, such as vegetarian, vegan, gluten-free and lactose-free. Then add dishes that meet these needs, such as a tasty vegan pasta, gluten-free salads or lactose-free dessert options. Make sure these dishes are clearly marked on the menu so guests can easily see what options are available.

Also consider the presentation of the dishes, so that guests with different dietary needs feel welcome and have enough choices. Communicate clearly with the caterer about your guests' dietary needs and ask for suggestions on how to adjust the menu. This way you ensure that all guests can enjoy delicious dishes that meet their dietary preferences.


Provide clear labelling

  • Label all dishes on the buffet with clear name tags that indicate exactly what the dish is, including any allergens or dietary information.
  • Use symbols to indicate whether a dish is vegan, vegetarian, gluten-free, dairy-free or nut-free for quick recognition by guests.
  • Make sure the name cards are clear and legible with a good font and size so that guests can see what is being served from a distance.
  • Preferably place the name cards at eye level, so that guests do not have to bend down or make an effort to read the information.
  • Check regularly whether the labeling is still clear and replace damaged or illegible cards if necessary.

Offer flexibility

Be flexible and prepared to accommodate last-minute requests or changes in dietary requirements. Make sure you always have alternatives ready in case unexpected requests come in. Make clear agreements with your guests about how they can report dietary changes and actively communicate this option.

Create a flexible and varied menu with different options for guests with specific dietary requirements. Make sure your kitchen staff is aware of these changes and that they are able to make adjustments quickly and efficiently. Also take into account any allergies and intolerances and ensure a safe environment for all your guests. By being proactive and flexible, you create a positive experience for everyone who comes to your dining facility.

Practical tips and recommendations

Awesome! With this manual, you now know how to take dietary wishes and restrictions into account in a caring and expert manner, so that all your guests feel welcome and can fully enjoy every festive moment. Have fun organizing your next event!


  • Questionnaire for dietary requirements and restrictions
  • Means of communication (telephone, email, etc.)
  • Menu
  • Labels or tags
  • Flexible menu concept

Useful advice

  • Always ask your guests in advance about any dietary requirements or restrictions
  • Provide clear communication with your guests about what type of food will be served and ask for specific details if necessary
  • Don't forget to offer separate dishes or options for vegetarians, vegans, gluten-free or lactose-free eaters
  • Be alert to possible cross-contamination when preparing and serving dishes for people with food allergies
  • Show understanding and respect for your guests' dietary needs and ensure they feel welcome and cared for during the event

Practical tips for successfully organizing catering at your wedding

  • Start planning your guest list and budget: Decide how many people you will invite and what your available budget is for catering at your wedding
  • Choose a reliable caterer: Do your research, read reviews, and ask for recommendations to find the best caterer that suits your taste and budget
  • Discuss all details with the caterer: Make sure you discuss all menu options, dietary requirements, food setup and service on the day to ensure everything runs smoothly
  • Schedule a tasting: Ask your caterer if they can arrange a tasting so you can taste the food and make any adjustments before making final choices
  • Take logistics into account: Make sure the caterer has enough space to work, that there is sufficient crockery and cutlery available, and that everything is clearly communicated with your wedding venue

Frequently asked questions about catering for your wedding

What type of catering options do you offer for a wedding?

We offer a wide range of catering options for a wedding. This includes luxury dinners, buffets, snacks and drinks, dessert tables and even food trucks. We can also take dietary requirements and special requests into account to ensure that your wedding catering perfectly suits your wishes and needs. Please feel free to contact us for more information and to discuss the possibilities!

Are there options for live cooking stations or food trucks when catering the wedding?

Yes, there are certainly options for live cooking stations or food trucks when catering a wedding. These options are popular and can be a fun addition to your special day. Ask your caterer about the options and discuss how you can integrate these extras into your wedding party. It is important to also take into account the available space on the location and any permits that may be required to set up live cooking stations or food trucks. Have fun planning your wedding!

Are there options for dessert buffets when catering the wedding?

Yes, most wedding caterers offer dessert buffet options. You can approach various catering companies and inquire about the options and prices for adding a dessert buffet to your wedding package. They often offer a variety of delicious desserts that match the theme of your wedding and are sure to surprise and delight your guests. Don't forget to mention any dietary requirements or allergies your guests may have when discussing dessert options. Have fun planning your dream wedding!

Are there additional costs associated with hiring staff to cater the wedding?

Yes, there may be additional costs associated with hiring staff to cater a wedding. These costs may depend on factors such as the number of staff required, the duration of the event, any special requirements and the experience of the staff. It is important to make clear agreements with the catering company in advance to avoid surprises. It is always useful to request a detailed quote to gain full insight into the costs.

Do you also offer vegetarian and vegan options?

Yes, we offer both vegetarian and vegan options on our menu. These options have been specially formulated to meet the needs of our guests who follow a vegetarian or vegan diet. We have various dishes to choose from, so there is something for everyone!

Can you take guests' dietary requirements and allergies into account?

Yes, it is very important that we take into account guests' dietary requirements and allergies. This way we can ensure that everyone can enjoy their meal safely and comfortably. By informing you in advance about any dietary requirements and allergies, we can certainly take this into account and prepare suitable meals. It is always good to share this kind of information to ensure a pleasant and worry-free experience for everyone.

Are drinks included in the catering or do they have to be provided separately?

When it comes to catering, it may vary whether drinks are included or have to be provided separately. This depends on the specific agreements with the catering service or catering company you choose. It is important to discuss this in advance and make clear agreements about what is and is not included in the catering services.

Do you work with certain locations or can you cater anywhere?

We can come and cater anywhere! We can provide catering at any location. Whether it concerns a specific location or a place of your choice, we can work for you anywhere. No restrictions in that regard!

Do you have experience in catering for large weddings?

Yes, we have extensive experience in catering for large weddings. Our team has successfully provided large weddings with excellent catering several times in the past. We are ready to take care of your special day down to the last detail!

Do you also offer snacks and snacks for the reception or party?

Yes, we do indeed offer snacks and snacks for the reception or party. Our range includes various options, from small snacks to finger food and even complete snack boards. You can contact us for delicious and festive catering options that perfectly suit your event. Do you have specific wishes or dietary restrictions? No problem, we are happy to think along with you! Please feel free to contact us for more information about our snacks and snacks.

How do you ensure that the food is fresh and of high quality on the day of the wedding?

On the day of the wedding we ensure that the food is fresh and of high quality by working closely with our suppliers. We use fresh ingredients and ensure that the food is prepared on site by our experienced chefs. In addition, we take the timing into account and serve the dishes at the right time, so that you and your guests can enjoy delicious food on your special day.

Are crockery, cutlery and glassware included in the catering services?

Yes, most catering services usually include crockery, cutlery and glassware. However, this may differ per service provider, so it is wise to check or discuss this in advance when planning your event.



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