How do I plan the ordering and delivery of end-of-year gifts?

This step-by-step guide will help you efficiently plan the ordering and delivery of end-of-year gifts. By organizing the process well, you can enjoy the holidays stress-free.


Determine your budget

Set your budget carefully before you start shopping. Determine exactly how much you are willing to spend and divide this amount between the gifts and any delivery costs. The more clearly your budget is established, the easier it is to stay within your financial limits and shop purposefully. Always keep the price/quality ratio in mind when selecting gifts within your budget.


Make a list of recipients

Write down who you want to give an end-of-year gift. Consider family members, friends, colleagues, and neighbors. Write down their names and addresses in a list, such as:

  • Grandma Miep: Dennenstraat 7, 1234 AB Rotterdam
  • Peter (colleague): Kastanjelaan 12, 5678 CD Utrecht
  • Sarah (girlfriend): Appelweg 3, 9012 EF Amsterdam

Make sure you have all names and addresses clear so you don't forget any important people. This makes it easy to send the gifts on time!


Choose appropriate gifts

Think about the recipients' interests and preferences:

  • Ask yourself what the person likes or has hobbies.
  • Consider their favorite colors, sports, books, or even their favorite brands.
  • Choose something personal and thoughtful that suits everyone:
  • For example, if they enjoy cooking, consider a cookbook by their favorite chef.
  • Or if they like to travel, a travel journal or a world map to scratch can be fun.

Order on time

Plan your purchases carefully! Look for gift ideas well in advance and order on time to avoid stress. Please ensure you place your order at least two weeks in advance of the special occasion to allow sufficient time for delivery and any adjustments if necessary. For example, if you want to give personalized gifts, it is essential to allow extra time for their production and shipping. With good planning, everything runs smoothly and you create a pleasant experience for both yourself and the recipient.


Select a reliable supplier

Choose a reliable supplier for delivering the gifts. Check delivery times, delivery options and reviews to make a good choice. For example, search websites such as Trustpilot for reviews from previous customers. Also compare the different delivery options and delivery times of different suppliers, for example by visiting their websites and requesting a quote. This way you can ensure that you make the right choice and your gifts are delivered on time and safely.


Don't forget the packaging

Make sure you use beautiful packaging for every gift you give. Add a personal message to make it extra special. Present the gift in a beautiful way to surprise the recipient. Remember that presentation is an important part of gift giving.


Confirm the delivery date

Please contact the supplier immediately to arrange the delivery date for the gifts. Make sure you have all the details about the desired delivery date and location ready. Communicate clearly and confirm the agreements in writing to avoid any misunderstandings. Follow up regularly to ensure gifts arrive on time and to the right place.


Track the delivery

Monitor the delivery of the gifts by using track and trace or other available options. Enter the tracking number on the carrier's website and view the current status of the delivery. This way you stay informed of when the recipients can expect their gifts.


Check the receipt

Ask the recipients to confirm that they have received the gifts. This way you can be sure that everything has arrived correctly and you can quickly resolve any problems. Send a friendly email or call them to ask if the packages have arrived safely. Communicate clearly that it is important to receive confirmation to complete the shipment. Do this immediately after the expected delivery date to proactively address any issues.

Smooth handling and delivery


With this guide, you should be able to make ordering and delivering end-of-year gifts go smoothly. Take your time, plan well, and make gift giving a festive experience!

Required Tools

  • Budget overview
  • List of recipients
  • Gift ideas
  • Order details
  • Supplier contact details
  • Packaging supplies
  • Delivery date confirmation message
  • Delivery information
  • Receipt check form

Useful advice

  • Start planning your end-of-year gifts early to avoid delivery delays
  • Make a list of the people you want to buy a gift for and write down their preferences and addresses
  • Choose reliable delivery services to ensure your gifts are delivered on time and in good condition
  • Please take into account any holidays or holidays that may affect delivery time
  • Personalize your gifts by choosing handwritten cards or packaging
  • Provide clear communication with recipients regarding expected delivery date and tracking information
  • Consider sustainable gifts or local products to stay environmentally conscious during the holidays
  • Add a personal touch to your gifts by having them wrapped in festive materials or with ribbons and bows. Have fun planning and ordering your end-of-year gifts!

Instructions for Giving End of Year Gifts

  • Make a list: Start by making a list of people you want to give year-end gifts to
  • Set budget: Set a budget for each gift to stay within your financial means
  • Choose the right gifts: Consider the interests and needs of the recipients when selecting the gifts
  • Packaging and presentation: Pay attention to the packaging of the gifts to make them extra special
  • Personal touch: Add a personal touch, such as a handwritten card, to make the gift even more valuable

Frequently asked questions about end-of-year gifts

Why do companies give end-of-year gifts to their employees?

Companies give end-of-year gifts to their employees as a token of appreciation for their hard work throughout the year. It is a way to show their gratitude and strengthen the bond with employees. In addition, it can also increase staff motivation and satisfaction, which can ultimately benefit productivity and well-being in the workplace.

How can employees show their appreciation for end-of-year gifts received?

Employees can show their appreciation for end-of-year gifts received by giving a thank you gift to their employer. This can be done verbally, in a card or even in person, depending on the company culture. Showing gratitude can strengthen the working relationship and show that the gift is appreciated. It is always good to express your appreciation for your employer's recognition and gesture.

What types of end-of-year gifts are popular?

There are several popular end-of-year gifts that are often given by companies and employers. Some common gifts include personalized gifts, such as engraved pens or printed calendars, luxury food baskets filled with treats, and gift certificates to wellness centers or online stores, for example. In addition, sustainable and environmentally friendly gifts such as reusable water bottles or eco-friendly products are also increasingly popular. The most important thing is to choose a gift that suits the interests and needs of the recipient, making it a thoughtful and appreciated gesture.

How can companies give personalized end-of-year gifts?

To give personalized end-of-year gifts, companies can use different strategies. One option is to have promotional gifts printed with the company logo or the name of the recipient. This provides a personal touch. In addition, companies can also opt for personalized gifts based on the interests or needs of the recipients. For example, by giving a gift that matches the hobbies of the recipient or by having a gift tailor-made. Finally, it is also possible to opt for digital personalized gifts, such as a personalized video message or a digital gift voucher. In this way, companies can show their appreciation to their employees, customers or business relations in a personal and creative way.

How can companies give sustainable end-of-year gifts?

If companies want to give sustainable end-of-year gifts, they can opt for environmentally friendly options. This can be done, for example, by choosing gifts made from recycled materials or products that last a long time and are less likely to be thrown away. Another option is to provide local products to reduce CO2 emissions from transport. In addition, companies can choose to work with suppliers who attach great importance to sustainability. This way, companies can show their appreciation to their employees and customers in a responsible way.

Are there tax rules associated with giving end-of-year gifts?

Yes, there are tax rules associated with giving end-of-year gifts to employees. In the Netherlands, as an employer you can give a Christmas package or end-of-year gift tax-free worth a maximum of €70 per employee. This amount falls under the work costs scheme and is not taxed. If the gift is more expensive, you have to pay tax on the amount above €70. Please note that the total costs covered by the work costs scheme do not exceed 1.7% of your company's total wage bill. It is therefore wise to keep a close eye on the rules in this regard to avoid tax surprises.

What traditions are associated with giving end-of-year gifts?

When it comes to giving end-of-year gifts, there are several traditions that people worldwide follow. In the Netherlands, for example, it is common to give packages with food and drinks, known as Christmas packages. Cards or small gifts are also often exchanged, especially during Christmas and New Year's Eve. Giving end-of-year gifts is a way to show gratitude and appreciation to family, friends and colleagues at the end of the year.

Are there certain trends visible in the field of end-of-year gifts?

Yes, there are certainly trends visible in the field of end-of-year gifts. A striking trend, for example, is the shift from material gifts to experiences, such as dinners, trips or workshops. Sustainability and socially responsible gifts are also gaining popularity. Companies are increasingly opting for personalized gifts to show their appreciation in a unique way. In addition, we see that wellness-related gifts, such as spa packages or mindfulness gifts, are also increasingly popular. It is important to take these trends into account when choosing end-of-year gifts, so that you can give a thoughtful and appropriate gift to your employees, customers or business associates.

What is the importance of giving end-of-year gifts for company culture?

Giving end-of-year gifts can have a positive effect on company culture. It shows that the company appreciates the efforts and contributions of its employees during the year. This allows employees to feel more valued, which can strengthen the working atmosphere and team spirit. Moreover, it can contribute to a sense of belonging and loyalty among employees. Giving end-of-year gifts can therefore contribute to a positive and supportive corporate culture.

How do companies choose which end-of-year gifts to give?

Companies usually choose their end-of-year gifts based on several factors. The choice may depend on the available budget, the number of employees, the corporate culture and the purpose of the gift. Some companies give personalized gifts to show appreciation, while others focus on practical items or experiences. The most important thing is that the gift is carefully selected so that it suits the recipients and the message the company wants to convey.



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